Assistant Director Clery Act Compliance

Summary

Oversees the Clery Act Compliance program for the University of Florida. This compliance program encompasses 28 total campus locations and numerous Noncampus locations. Ensure all mandates required to ensure compliance with The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) are met.  Ensure oversight/availability/compliance of the daily crime and fire logs.  Ensure campus security authorities (CSAs) are identified and trained and that training is tracked.  Ensure that all Clery geography for the University of Florida is up-to-date and accurate on an ongoing basis. Works closely with other institutional compliance partners to ensure that pending legislative changes and updated precedent are shared; these cross-functional relationships include partners within the Office of the General Counsel, Title IX, Dean of Students, Student Affairs Risk Management, the Office of Real Estate, and others.  Will work with internal partners to ensure that overnight and international travel which meet the Clery definition of ‘Noncampus properties’ are properly tracked and applicable CSAs are identified and trained for all trips that meet the criteria.  Ensure that the code of federal regulations (CFR) which informs the Clery Act is reviewed and interpreted regularly; ensure that policy guidance and Final Program Review Determinations (FPRDs) (policy guidance) are interpreted when issued. Ensure all Clery Act statistical data from numerous sources (law enforcement, security, CSAs) is collected, analyzed and tracked.  Ensure that all Annual Security and Fire Safety Reports are accurate, complete, and submitted to the Department of Education (DoE) on time each year.  Provide an analytical lens informed by the regulations of the Clery Act in reviewing and documenting significant incidents that may require the issuance of either an Immediate/Emergeny Notification or Timely Warning to any of the University of Florida’s Clery Act campus locations. Serves as institutional member of the National Association of Clery Compliance Officers and Professionals (NACCOP); attends webinars and special presentations as offered in order to stay abreast of legal changes/updates.

Examples of Work

• Creates, maintains and operates a comprehensive system for ensuring the University of Florida’s compliance with the Jeanne Clery Act. This program is vast and requires that numerous systems and procedures are designed and implemented which ensure that this active compliance program meets and exceeds the requirements set forth in the Clery Act. Create systems and frameworks that are utilized across the program, which will ultimately ensure consistency and continuity throughout the program.
• Facilitate and maintain systems, databases, equipment, training, documentation, programmatic efforts, and other items associated with all UF Alert systems in coordination with appropriate stakeholders, including UF Public Safety. Ensure that all components are in place, actively functioning, routinely tested, and can be used to provide all University of Florida Clery campuses with either an EM or TW (as necessary) on a 24 hours/day, 7 days/week (24/7) basis.  Maintain a file of all EMs, TWs, and associated performance data.
• Serves as Subject Matter Expert for the University of Florida as it relates to the Jeanne Clery Act. Conducts extensive Clery Act research to ensure compliance with ever expanding regulations. Maintain said research, including (but not limited to) legal reviews, periodic Clery Act updates, training updates, webinar participation, and general counsel recommendations for the UF Clery compliance program. Serves as departmental member of the National Association of Clery Compliance Officers and Professionals (NACCOP).
• Serves as main point of contact for all University of Florida CSAs. Ensure that all UF CSAs are identified and given notice at least once each year regarding their annual CSA training requirements.  Ensure all UF CSAs are trained on their CSA requirements and that said training is documented properly for future reference. Assist in maintaining and updating the UF CSA master list on an ongoing basis.
• Serves as main point of contact and oversight resource for all University of Florida ‘Separate Campuses’. There are currently 27 ‘Separate Campuses’ (not including Gainesville and Jacksonville (which is overseen by the Assistant Director). Frequently communicate with Separate Campus leaders to ensure compliance requirements are shared, assistance is made available, and our office functions as an ongoing resource for staff at these locations.
• Prepare and issue the UF Annual Security and Fire Safety Report (ASFSRs) each federal fiscal year (1 October through 30 September). Review and update Clery Act information in ASFSRs and include updated crime statistics, prevention programming information and applicable statements of policy for the previous fiscal year. Ensure that all 118 required statements of policy are addressed and correct on an annual basis. Notify the entire UF community, including perspective and current faculty members, staff members, and students of the publication of the ASFSRs no later than 1 October.

Education and Experience

Master’s Degree and one (1) year of relevant experience; or a Bachelor’s degree and two (2) years of relevant experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

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