Contracting Officer IV
UF DSP Classification*
This is an expert level position in the Contracting Team within UF’s Division of Sponsored Programs. The Team provides specialized support for the Division of Sponsored Programs (DSP) in the negotiation and acceptance of federal, industry and foreign contracts and other complex agreements. This position is responsible for learning and facilitating a wide range of sponsored programs administration activities, maintaining a high level of professional knowledge through self-study, research, and participation in professional development, and a high level of professional conduct becoming of a University employee.
Examples of Work
Job functions are specific duties that would be included in the essential functions of the job description. These functions are not all-inclusive nor do they cover the full extent of the duties performed.
Award Negotiation and Acceptance:
- Review and negotiation of complex federal, industry and foreign contracts and agreements, non-disclosure agreements, data use agreements, and other agreements relating to research, training and other sponsored programs, including any modifications or amendments thereto;
- Represents the Division in relationships with sponsors;
- Reviews, evaluates and interprets complex contracts and agreements for compliance with UF Policies and Procedures, and applicable governmental regulations;
- Evaluates, interprets, negotiates and applies federal and sponsor policy and regulations to determine acceptable conditions of awards including such areas as: Conflict of Interest, Export Control, Intellectual Property, Indemnity, Governing law, Cost Principles, data and information security requirements, Human use, Animal use and lab safety;
- Coordinates with appropriate University experts and offices (i.e., the Office of Technology Licensing, Contracts and Grants Accounting, General Counsel, Division of Research Compliance, IRB, IACUC, EHS, Privacy Office) as needed throughout negotiations for review and feedback;
- Reviews official proposal budget and scope of work to ensure the award reflects the proper indirect cost rate, budget expectations and timelines;
- Ensures that proposals are in UFIRST as the basis for negotiating the award;
- Ensures that agreements and modifications are entered in UFIRST accurately and completely;
- Assists the Directors of Sponsored Programs as needed in performing other duties as assigned related to the Division’s agreement negotiation and sponsor relations;
- Supports the development of specialized agreements with sponsors, and liaison functions between the University, Faculty and Sponsoring Agencies;
- Maintains knowledge with university and sponsor electronic research administration systems in order to ensure timely and compliant post award activities;
- Maintains accurate and complete files and records for each award or agreement in UFIRST;
- Assists when needed with the preparation of subawards and subcontracts that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts;
- Assists in the development and implementation of office procedures to support DSP and campus policy;
- Examines existing systems, practices and procedures using methods which result in improved organizational performance;
- Provides policy and procedure interpretation to academic departments;
- Acts as a liaison between faculty, campus administrators, agency officials, as well as federal, state, and local offices to troubleshoot problems or issues that develop during the course of a project;
- Maintains positive and productive business relationships within the University and with its Sponsors;
- Participates in the shared responsibility for ensuring responsible stewardship for funds provided by external sponsors through responsible payment structures in agreements;
- Maintains expert knowledge of federal, state and non-profit sponsor regulations, policies, requirements, procedures and areas of interest and mentors less experienced members of the Contracting team;
- Expert knowledge of all contract and agreement types utilized in sponsored research contracting.
- Expert knowledge of the responsibilities of other University offices responsible for contracting with third parties.
- Provides guidance and advice on complex terms and conditions to Sponsored Programs Administrators;
- Detects areas where new regulations need to be understood, implemented and communicated and provides training and assistance to PIs and Departments across the campus to ensure compliance with institutional and sponsor policies;
- Negotiates the terms and conditions of complex awards and agreements from a variety of domestic and international sponsors in accordance with UF policy and federal compliance requirements;
- Provides peer leadership and feedback in the ongoing improvement of office services and works as a member of a highly qualified team of professionals dedicated to quality service and work product excellence;
- Supports and guides the Contracting Team in complex negotiations, development of specialized agreements with sponsors, and liaison functions between the University, Faculty and Sponsoring Agencies;
- Investigates, updates and maintains training and reference materials/resources for Contracting Team;
- Is able to perform job functions across DSP teams, as needed.
Education and Experience
Bachelor’s degree and four years of experience in sponsored program administration; or an equivalent combination of education and experience in research administration.
Licensure and Certification
This position may include supervisory responsibility.
*Reserved Classification – Use of this classification outside of UF Division of Sponsored Programs (DSP) requires prior approval by Classification and Compensation
To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.