HSC Research & Compliance Administration Manager
UF HSC Classification*
Responsible for the supervision and management of a workgroup or team that is responsible for a wide range of sponsored research administration duties in a UF Health Science Center (HSC) research administration and compliance office including but not limited to interpreting and communicating sponsor guidance, legal and regulatory requirements, and University policies to University faculty, staff and administrators for submission of HSC proposals to external sponsors through the Division of Sponsored Programs. The manager serves as a lead research administration resource for their team, University colleges, faculty, departmental staff and administrators, as well as for external sponsors, engaged in research proposal submissions; provides ongoing substantive review of policies and procedures, participates in policy and process improvement initiatives and maintains an extensive knowledge base to solve complex problems and issues.
Examples of Work
Job functions are specific duties that would be included in the essential functions of the job description. These functions are not all-inclusive nor do they cover the full extent of the duties performed.
- Set goals for the workgroup or team, and manages the process and staff to meet those goals.
- Establish appropriate targets; analyze, appraise and interpret performance
- Provide on-going coaching, mentoring, and feedback to workgroup.
- Interpret regulations and guidelines of multiple programs funding with complex and broad guidelines for spending.
- Works closely with other units of the Office of Research, Contracts and Grants Accounting, and the sponsors throughout the proposal process.
- May serve as Lead for special workgroups established to resolve a particular issue.
- Initiate collaborative agreements within and among work units.
- Participates, provides back-up and provides oversight of the following:
- Reviews HSC faculty proposals for external submissions to comply with University policies and procedures, state and federal laws and regulations, and sponsor guidelines; assist faculty and departments to develop compliant and competitive proposals; assist faculty to identify and comply with state and federal laws and regulations, including cost accounting standards, cost sharing, human subject safety, animal use and safety, and environmental health and safety; ensure that all University policies are followed.
- Reviews and analyzes proposed budgets for University policies and compliance with all applicable laws, regulations and guidelines.
- Performs billing compliance reviews and human subject compliance assessments to comply with all state and federal laws and regulations.
- Provides resource support to University faculty, departmental staff and administrators to present timely submissions of competitive research proposals.
- Develops and maintains informative and supportive communications and interactions with the University research units, faculty, departmental staff and administrators at all levels; develops and maintains effective communications and interactions with external funding sources, such as state and federal agencies, nonprofit entities, and industrial sponsors.
- Maintains professional knowledge through self-study, research, participation in professional development and communicates such knowledge within the research administration and compliance office and to University faculty, staff, administrators, and leadership for the benefit of the University’s human subject research.
- Assists University faculty and departmental staff and administrators to assess funding opportunities and interpret proposal submission guidelines and RFAs.
- Provides in-house training to University faculty and departmental staff to facilitate timely proposals submissions and contracting with external sponsors.
- Reviews, compares and approves prospective billing plans and billing plan amendments are matched to all other study documentation to promote compliance with human subjects and services federal, state and institutional regulatory requirements.
- Collaborates with hospital, physician practice, investigators and others to verify protocol schedule of events correlate to confirmation of services and pricing.
- Provides training to departmental staff, investigators, and research deans on federal, state, sponsor, institution, and college regulations.
- Maintains current understanding all aspects of UF Health billing plan development and provides solutions to complex issues.
- Participates in workgroups in UF Health process development and changes.
- Assist in the preparation of detailed reports for HSC departments or special reports for as they arise. Develop and analyze data on research reports for the Dean, COM department chairs and others as needed and/or requested by the Assistant Dean.
Education and Experience
Bachelor’s degree in an appropriate area and four years of experience in sponsored program administration; or an equivalent combination of education and experience.
Licensure and Certification
*Reserved Classification – Use of this classification outside of UF Health Science Center (HSC) research administration & compliance offices requires prior approval by Classification and Compensation
This position does include supervisory responsibility.
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