HSC Research & Compliance Administrator II
UF HSC Classification*
Responsible for a wide range of sponsored research administration and contract duties in a UF Health Science Center (HSC) research administration and compliance office including but not limited to supporting investigators and staff in the preparation and submission of research proposals to federal, state, corporate, and other funding agencies, provide interpretation and communication of sponsor guidance, legal and regulatory requirements, and University policies to HSC faculty, staff and administrators for submission of College proposals to external sponsors; reviewing and submitting proposals for submission; reviewing and negotiating human subject research grant award agreements and clinical study agreements with external sponsors for University signature; providing education and updated regulatory information and resources to HSC research administration and compliance Administrators I; understanding all aspects of UF Health billing plan development and serving as a central resource to review billing compliance and regulatory documents in support of sponsored projects administration for internal and externally funded research; serving as a research administration resource for HSC faculty, staff and administrators, as well as for external sponsors, engaged in human subject research, providing ongoing substantive review of policies and procedures and maintaining extensive knowledge base to solve complex problems and issues related to human subject research.
Examples of Work
Job functions are specific duties that would be included in the essential to job performance. These functions are not all-inclusive nor do they cover the full extent of the duties performed.
- Reviews College of Medicine faculty proposals for external submissions and analyzes proposed budgets for University policies and compliance with all applicable laws, regulations and guidelines; Checks budget details for accurate reflection of line items and proper indirect cost rates; interprets proposal guidelines to comply with University policy, agency requirements, and federal and state laws; evaluates compliance concerns such as cost accounting standards, and cost sharing.
- Assists University faculty and departmental staff to assess funding opportunities and interpret sponsor submission guidelines and RFAs.
- Acts as a liaison between Principal Investigator (PI), administrators, agency officials, as well as federal, state, and local; interacts closely with PI and their associates to provide technical assistance during the development process of proposals; and provides guidance to departmental staff, investigators, and research administrators on agency policy and requirements
- Provides training to research administration and compliance and departmental staff, investigators, and research deans on federal, state, sponsor, institution, and college regulations to facilitate timely proposals submissions and contracting with external sponsors.
- Assists Division of Sponsored Programs with the timely negotiating and processing of federal, state and industry contracts related to human subject research, including confidentiality agreements, clinical study agreements, master agreements, sub-award agreements from prime sponsors, and all related amendments, change orders, and modifications.
- Reviews, compares and approves prospective billing plans and billing plan amendments which are matched to all other study documentation to promote compliance with human subjects and services federal, state and institutional regulatory requirements.
- Collaborates with hospital, physician practice, investigators and others to correlate protocol schedule of events to confirmation of services and pricing.
- Collaborates with the Office of Research, the Office of General Counsel, University’s Institutional Review Board, and the Office of Technology Licensing, as needed, to develop accurate and compliant contracts related to human subject research.
- Reviews agreements and informed consent forms to issue the financial language assessment form (FLA) to be sent to the applicable institutional review board.
- Maintains collaborative and productive business relationships within the University and with its external sponsors.
- May participate in University workgroups focused on process development and changes.
Education and Experience
Bachelor’s degree in an appropriate area and two years of experience in sponsored program administration; or an equivalent combination of education and experience.
Licensure and Certification
*Reserved Classification – Use of this classification outside of UF Health Science Center (HSC) research administration & compliance offices requires prior approval by Classification and Compensation.
This position does not typically include supervisory responsibility.
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