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Accounts Payable (A-P)

Knowledge of an organization’s billing requirements and the ability to utilize the proper tools and follow accounts payable practices and procedures.

Behavior Statements

Proficiency Level 1 - Basic understanding

Uses the basic concepts of accounts payable.

Initiates major types of accounts payable transactions.

Describes the basic steps and tools for maintaining accounts payable information.

Summarizes basic accounts payable reports.

Proficiency Level 2 - Working experience

Processes accounts payable transactions as a regular part of daily work.

Prepares purchase orders, invoices, receipts, debits, credits and adjustments.

Assists in processing discounts and special invoices.

Verifies that goods and services were delivered as promised.

Explains current accounting practices and closing cycle procedures and requirements.

Proficiency Level 3 - Extensive experience

Supervises all aspects of maintaining accounts payable records.

Delegates tasks relating to key issues and considerations for day-to-day A-P operations.

Teaches the practices for interdepartmental, partnership, and special case processing.

Analyzes data flow between the A-P, General Ledger and other financial systems.

Trains others in reconciliation and back period adjustment practices and procedures.

Resolves common and complex A-P errors or problems.

Proficiency Level 4 - Subject matter depth and breadth

Directs an enterprise-wide accounts payable function.

Mentors others on A-P considerations for multi-national or global suppliers and transactions.

Leads discussions on the rationale behind established accounts payable processes.

Leads in designing, customizing and creating complex reports.

Creates a monitoring system to maintain the quality and accuracy of accounts payable data.

Designs and promotes A-P policies and best practices.

Interview Questions

  • How do you keep your accounts payable knowledge and skills up to date?
  • Tell me about your experience working with multi-national or global A-P transactions.
  • What kinds of A-P reports have you prepared and interpreted?
  • Describe your experience with processing accounts payable transactions.
  • How would you reconcile an A-P error? For example, an error on an invoice.

Titles with Shared Competencies