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FLMNH Museum Registrar


Coordinate logistics related to borrowing and lending of collections with other entities; determine Museum collection needs and participate in grant proposal process; create, organize and maintain processes for legal documents and files associated with acquisitions; develop processes for shipping and storage of documents or collections; provide recommendations on best museum practices.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Establishes and implements cataloging, registration and record keeping procedures for collections of artifacts, specimens, or documents.
  • Develops systems to effectively manage the marking, coding and tracking of collections.
  • Coordinates loan practices and makes adjustments to policies based on requirements of individual collections.
  • Arranges for the proper handling, packing and shipping of collections, including negotiating insurance coverage and claims.
  • Handles import/export customs procedures; processes requests for collection rights and reproductions.
  • Creates and generates reports for tracking proper storage environment for collection.
  • Catalogs and provides photographs for advertising and outreach programs.
  • Sets policy and procedure regarding the cataloging and registration of the collection; balances the legal aspects of acquisitions, loans and shipping with the preservation needs of the collection.
  • Arranges for the proper handling of the collection based upon its own special needs.

Education and Experience

Bachelor’s degree in natural sciences, anthropology, museum sciences, or a related field.

Licensure and Certification



This position does not typically have supervisory responsibility.

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.