Records Analyst I

Summary

Positions provide professional level analysis, evaluation, and consultation for University records management systems. Responsibilities may include assisting in the inventory, evaluation, and recommendation of proper record systems; writing procedures and providing training to users; conducting records inventories; interviewing department staff; and documenting procedures used to create University records retention schedules.

Examples of Work

The following job functions are examples of the types of work, duties, and responsibilities that would be included in the essential functions of the job description. These functions are not all-inclusive and do not cover all of the potential duties to be performed.

• Develops, implements, and maintains record retention schedules based on the State of Florida and federal requirements and other relevant legislation, regulations, and requirements by evaluating records series according to business functions.
• Works with all levels of management and staff, particularly records creators and custodians, to ensure consistency and proper procedure implementation of University records management policies and guidelines.
• Provides input for University records policies and guidelines by analyzing business processes.
• Identifies recordkeeping requirements to document University business functions.
• Performs surveys of records management within University administrative units.
• Develops methodology and procedures for describing records/archives and related systems.
• Communicates and interacts with University records creators and custodians to determine record and information management needs.
• Consults with administrative units on digitization and storage options, electronic records policies and procedures, and disposition of University records.
• Develops and delivers records management training through classroom and online presentation.
• Maintains records management website and other technical resources.

Education and Experience

Bachelor’s degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Licensure and Certification

Certified Information Professional (CIP) designation preferred.

Supervision

This position may include supervisory responsibility.

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.