Records Analyst II

Summary

Positions provide expert level analysis, evaluation, consultation, and leadership for University records management systems, particularly electronic or digital records. Responsibilities include establishing and maintaining a digital information environment in compliance with state and federal requirements; providing guidance to the University on creating, managing, preserving, and providing access to born-digital and digitally reformatted records; and participating in the management and preservation of a wide-array of University records and websites.

Examples of Work

The following job functions are examples of the types of work, duties, and responsibilities that would be included in the essential functions of the job description. These functions are not all-inclusive and do not cover all of the potential duties to be performed.

• Provides expertise for the design, evaluation, and implementation of the University’s electronic recordkeeping systems to ensure that they meet state and federal requirements for electronic records, evidential needs and requirements, and efficient and effective management.
• Assists with the transformation of University records management processes to address the challenges posed by electronic records including migration policies, preservation, and emulation strategies.
• Provides expertise for incorporating records management functionality into the University’s enterprise architecture and ensuring University information systems incorporate records management functionality appropriate to the records/information assets they create/maintain.
• Develops/maintains adequate documentation to assist with accessibility of digital assets in legacy systems or reformatted records that must be maintained permanently.
• Identifies new trends, tools, opportunities, and campus needs as they intersect with records management, permanent electronic records maintenance and preservation, and digital resources management.
• Develops and delivers documentation and training on digital forensic techniques, including verifying file authenticity, producing forensics data on files, and developing processes for searching and protecting personal identity information.
• Works with other compliance and IT governance groups, as well as electronic records custodians and University Archives, to identify necessary resources for the development and implementation of strategies for access and preservation of information.
• Advises records custodians on the management of electronic records and the digital conversion of paper-based records, referring to the CIO infrastructure or resources and State of Florida guidelines/requirements.
• Provides expertise and leadership to assist with the transformation of current University records management processes.
• Provides expertise and leadership to collaboratively develop, gain approval and implement policies and procedures to support University administrative units in addressing digital asset issues.
• Develops and implements training programs on the proper management of institutional records and the interaction between various information management systems.

Education and Experience

Bachelor’s degree in an appropriate area and five years of relevant experience; or an equivalent combination of education and experience.

Licensure and Certification

Certified Information Professional (CIP) designation preferred.

Supervision

This position may include supervisory responsibility.

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.