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Contracts Management & Administration

Knowledge of and ability to use the proper processes and practices for managing and administering a variety of contractual agreements.

Behavior Statements

Proficiency Level 1 - Basic understanding

Collects information on the basic concepts and activities of managing existing contracts.

Describes the responsibilities of the contracts administration function.

Identifies and interprets regular contracts administration reports.

Documents organizational protocols, standards, and procedures for contracts management and administration.

Proficiency Level 2 - Working experience

Administers locally relevant contracts.

Explains the types of information required before a contract is signed.

Reviews contracts to ensure compliance with contract specifications and regulations.

Assists in creating files of relevant information for specific vendors, customers, or contracts.

Implements organizational protocols and procedures for contracts management.

Proficiency Level 3 - Extensive experience

Supervises management and administration for a wide variety of contracts.

Advises on the practices and considerations for upgrading existing contracts and solving complex contract management problems.

Trains others on how to use advanced technologies and tools for contracts management.

Develops standard processes to maximize contracts efficiency and effectiveness.

Evaluates operational issues and considerations in contract enforcement.

Anticipates contract issues and manages risk regarding legal issues.

Proficiency Level 4 - Subject matter depth and breadth

Designs systematic standards and procedures for managing contracts in the organization.

Creates a system to manage documentation for the organization's contracts and litigation.

Plays a leadership role in defining the processes and tools for employee contracts administration.

Advocates the development of new technologies and tools for contracts management and administration.

Establishes organizational best practices for the management and administration of contracts.

Predicts future trends of contracts management and administration.

Interview Questions

  • What was your most challenging contracts issue that you faced and how did you resolve it?
  • What kinds of recommendations have you made regarding contract revision?
  • Give two examples of specific improvements you had to sell and obtain buy-in by other senior management in the area of contracts?
  • What common steps do you take when bidding for a contract? Give examples.
  • Tell me about the most complex contract you have been involved in.

Titles with Shared Competencies