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Laboratory Supply And Inventory Management

Knowledge of procedures and methods for the procurement and management of materials, equipment and supplies needed in a laboratory and ability to manage and procure necessary equipment, inventory and supplies.

Behavior Statements

Proficiency Level 1 - Basic understanding

Cites the basic concepts and responsibilities of supplies/equipment procurement and management.

Identifies the adequate inventory levels required for laboratory efficiency.

Lists major instruments, software and systems used in inventory and supply management.

Documents the major types of materials, equipment and supplies purchased by the laboratory.

Proficiency Level 2 - Working experience

Receives and stores laboratory supplies; sets order limits and calculates replenishment orders.

Employs inventory management systems and tools to monitor supply levels.

Explains established procedures, documentation requirements and approval levels.

Monitors inventory for the obsolescence of equipment and expiration of supplies.

Reviews routine and standing orders to ensure vendors and pricing are acceptable and correct.

Proficiency Level 3 - Extensive experience

Coordinates the procurement and management of a variety of materials, equipment and supplies.

Evaluates inventory expenditures vs. budget constraints and controls inventory costs.

Compares and contrasts alternative sourcing strategies (consignment, just-in-time purchasing, etc.).

Formulates contingency plans with critical suppliers to avoid inventory shortages.

Coaches laboratory personnel on the principles and best practices of inventory control and waste avoidance.

Advises on changes in inventory needs due to variability in the type and frequency of lab tests.

Proficiency Level 4 - Subject matter depth and breadth

Develops cost-effective inventory and equipment management systems.

Champions the use of alternative purchasing methods like e-procurement and automatic ordering.

Shapes laboratory policies and guidelines for procurement and inventory control.

Discusses evolving supply/equipment needs and their impact on future laboratory purchases.

Leads in contract negotiations with major suppliers and equipment vendors.

Expounds on inventory management's contribution to the lab's bottom line.

Interview Questions

  • Describe the inventory management systems and supply methods in which you have experience.
  • How has a purchasing system you improved or implemented affected the organization's bottom line?
  • What steps did you take to correct a stock shortage of important supplies?
  • What are some typical challenges you face when negotiating contracts with suppliers or vendors?
  • How do you find new vendors or suppliers when the current ones were not meeting organizational needs?

Titles with Shared Competencies