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Ceremony Planning And Implementation

Knowledge of and ability to plan and implement ceremonies that acknowledge the achievements of graduates or specific groups of students at a university/college.

Behavior Statements

Proficiency Level 1 - Basic understanding

Outlines the key functions and main activities involved in a university/college ceremony.

Describes factors for consideration when planning different ceremonies.

Identifies useful resources for a ceremony like service providers and facilities.

Arranges related documentation in sequence, such as diplomas, honor certificates, etc.

Proficiency Level 2 - Working experience

Provides ceremony plans including details on theme, agenda, venue, staff and work arrangements.

Coordinates and arranges resources including student volunteers and vendors beforehand.

Prepares attendee lists and invitations; confirms with related parties.

Schedules activities before ceremonies and communicates any changes in time lines.

Meets with sponsors and vendors to communicate ceremony plans and budgets.

Proficiency Level 3 - Extensive experience

Ensures all ceremony activities comply with applicable regulations, laws and university/college policies.

Reviews ceremony plans and ensures every step according to the plan.

Prepares and arranges services including security, catering, and displays for a smooth run of events.

Advises others on the determination of ceremony objectives, the scope, format and other arrangements.

Inspects ceremony facilities to ensure that they work effectively.

Evaluates vendors according to ceremony requirements such as caterers, audio and video providers.

Proficiency Level 4 - Subject matter depth and breadth

Monitors trends and developments in event management, including ceremony management.

Collects best practices for successful ceremony management and promotes them in the university/college.

Contributes to training and seminars for event management functions.

Establishes new approaches and tools for managing all kinds of university/college ceremonies.

Develops relationships with the government, university/college board, faculty and other related parties involved in ceremonies.

Builds appropriate procedures for ceremony service provider selection.

Interview Questions

  • Describe the main activities and resources associated with a university/college graduation ceremony.
  • What problems have you encountered when planning a graduation ceremony?
  • Describe some useful resources that can be of assistance in a successful university/college event management project.
  • What university/college ceremonies have you been involved in over the past year?
  • What problems have you encountered when implementing a ceremony according to plan, including staff arrangement, venue setting, etc.?

Titles with Shared Competencies