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Project Administration

Knowledge of, and ability to use, organizational strategies, practices and tools for administering projects.

Behavior Statements

Proficiency Level 1 - Basic understanding

Demonstrates a basic understanding of organizational project management practices and tools.

Explains concepts of phase, activity and task.

Identifies deliverables, resources and dependencies in project plans.

Provides examples of project data that is tracked.

Proficiency Level 2 - Working experience

Documents initial plans and estimates for simple projects.

Utilizes desired project administration tools.

Works with such functions as task splitting and project merging.

Documents project meetings, particularly status reports on deliverables and next steps.

Under guidance, prepares status reports for client management.

Proficiency Level 3 - Extensive experience

Reports dependencies, conflicts, and completion date status to project management team.

Develops cost-benefit analysis; tracks and reviews actual costs vs. planned.

Monitors progress and generates project variance analysis reports.

Helps others to develop in-depth knowledge of project administration software.

Implements planned and ad-hoc communications to and from affected parties.

Makes sure project problems are surfaced and reported to appropriate project personnel.

Proficiency Level 4 - Subject matter depth and breadth

Organizes efficient processing of work requests; secures estimates and responses in timely fashion.

Administers and tracks multiple projects involving many activities and deliverables.

Champions a structured approach for progress monitoring and reporting.

Coaches others in identifying and communicating conflicts in schedules or dependencies.

Leads the evaluation, selection, and implementation of project management software.

Monitors industry for best practices in project administration, especially new software tools.

Interview Questions

  • Tell me about a time that you used project management software to reduce the costs associated with a project.
  • Tell me about a time that you used project management software to reduce the estimated time to complete a project.
  • What tools did your organization use to measure the quality or quantity of project-based work? How were these tools selected?
  • Tell me about a time that a measurement prompted you to implement changes in project plans or goals. What improvements were seen?
  • How did you evaluate a project for efficiency? What measures did you use and why were those measures chosen?

Titles with Shared Competencies