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Event Management

Knowledge of event management processes and activities; ability to plan, organize and execute events and to coordinate resources before, during and after an event.

Behavior Statements

Proficiency Level 1 - Basic understanding

Outlines the key principles and main activities involved in event management.

Describes factors for consideration when coordinating and managing different events.

Identifies useful resources in the event coordination and management process, such as tools, equipment, etc.

Explains the importance of meeting customer requirements for successful event management.

Proficiency Level 2 - Working experience

Provides clients with event plans detailing themes, agendas, venues, etc.

Coordinates and arranges event resources including labor, equipment, sponsors, etc.

Provides a specific scope of service for a given event, including technical and logistics factors.

Schedules activities before and during events and communicates any changes in timelines.

Meets with sponsors and facility providers to communicate event plans and budgets.

Proficiency Level 3 - Extensive experience

Ensures all event management activities comply with applicable regulations, laws and institutional standards.

Reviews event plans and event management processes; predicts and resolves any problems during an event.

Oversees event services including security, catering, displays, etc., and ensures a smooth run of events.

Advises others on the determination of event objectives, scope, format and other arrangements.

Inspects event facilities to ensure that they conform to clients' requirements.

Evaluates supporting service providers, such as a venue provider, according to clients' requirements.

Proficiency Level 4 - Subject matter depth and breadth

Monitors trends and developments in event management.

Collects best practices for successful event management and promotes them within the institution.

Contributes to industry training and seminars for event management functions.

Establishes new approaches and tools for managing all kinds of events.

Designs guidelines for event management practices that are applicable to different types of events.

Develops institutional capabilities in the application of event program management.

Interview Questions

  • Describe the main activities associated with event management.
  • What problems have you encountered when planning events, e.g. planning event objectives, scope or format?
  • How do you ensure that event plans meet customer requirements?
  • Describe some useful resources that can be of assistance in a successful event management project.
  • What event management projects have you been involved in over the past year?

Titles with Shared Competencies