Alumni Relations Assistant

Summary

Under supervision and direction, the Alumni Relations Assistant will provide general administrative support to, ensure smooth and efficient operation of daily activities within the department related to alumni relations.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description. These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Provide administrative assistance to the Alumni Relations team and programs, including preparing correspondence, reports, and documents; maintaining calendars; scheduling meetings and taking minutes; screening confidential/office mail; making travel arrangements.
• Assist in planning and coordination of alumni programs to maintain and promote alumni interest and support.
• Assist in meeting established goals and objectives for the department and the university.
• Serve as the main point of contact for internal and external customers for University of Florida Alumni Association (UFAA).
• Answer, screen, and prioritize telephone calls/emails and respond to inquiries promptly.
• Collaborate on marketing and collateral pieces to include programs and invitations, as well as the Alumni website and email communications strategy.
• Maintain collateral and promotional items for various activities throughout the year and keep inventory.
• Serve as liaison between departments and attendees.
• Coordinate and maintain accurate records for the department.
• Responsible for processing and tracking disbursement requests, expense sheets, travel expense reports, and contracts for membership.

Education and Experience

Bachelor’s degree or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

N/A

Competencies

• Collaboration**
• Stakeholder Focus**
• Manages Execution**
• Accountability**
• Adaptability/Innovation**
• Effective Communication**
• Critical Thinking**
• Organizational Acumen**

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.