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Knowledge Of A Specific Procurement System

Knowledge of and ability to develop and use tools, techniques, and practices for a specific procurement application.

Behavior Statements

Proficiency Level 1 - Basic understanding

Identifies key components of the specific system using relevant language.

Summarizes major functions, features and capabilities of the procurement application.

Identifies key reports, their use, and frequency.

Explains how to process purchases of basic materials and supplies.

Proficiency Level 2 - Working experience

Uses the system to process routine purchase orders and payments.

Maintains inspection records, photographs, and important documentation of procurement system.

Uses software to monitor the status and shipment of orders.

Communicates with professionals to understand various procedures for a specific procurement system within the organization.

Troubleshoots common applications or data problems for a specific procurement system.

Proficiency Level 3 - Extensive experience

Manages all procurement features and facilities.

Coaches on the application of a specific procurement system, its benefits and drawbacks.

Teaches others how to use advanced technologies and tools for a specific procurement system.

Resolves and documents procurement system problems that arise.

Facilitates the creation of interfaces with other procurement applications.

Develops standard processes to maximize the procurement system's efficiency and effectiveness.

Proficiency Level 4 - Subject matter depth and breadth

Advocates the development of new technologies and tools for procurement system.

Designs systematic protocols and procedures for the procurement system in the organization.

Plays a leadership role in defining and testing the procurement system's application enhancements.

Leads in monitoring the use and effectiveness of procurement systems in the industry and marketplace.

Establishes organizational best practices associated with the use of the procurement system.

Predicts the future trends of procurement systems.

Interview Questions

  • What procurement systems do you have experience with? Which do you prefer and why?
  • What problems have you encountered when enhancing your organization's procurement system?
  • How did you reduce the costs for implementing a procurement system?
  • How did you learn about the advanced features of your organization's procurement system?
  • What industry trends do you see in the technologies and tools used in procurement systems?

Titles with Shared Competencies