Academic Assistant III

Summary

The Academic Assistant III is responsible for the advanced administration and support of an academic program. This position liaises with various stakeholders, including prospective students, faculty, and other departments. Reporting to senior officials such as assistant/associate dean, chair, or director, the role covers various tasks, from advising students on program aspects to handling administrative duties related to the academic program. 

Examples of Work

• Interact with prospective students, college and university admissions, faculty, other departments, and the public regarding program information. 
• Facilitate admissions and enrollment processes across multiple programs or departments. 
• Hire and manage other assistants supporting faculty or academic program needs. 
• Advise students on program details, monitor their progress, and ensure fulfillment of requirements. 
• Support student or affiliate group activities. 
• Manage arrangements for visiting scholars, exchange faculty, and foreign visitors. 
• Develop promotional content for the program or department events targeting internal and external audiences. 
• Conduct research, gathering data/statistics for various institutional purposes. 
• Assist leadership in budget planning, monitoring, and reporting. 
• Prepare program manuals, directories, handbooks and manage record-keeping systems. 
• Aid faculty in manuscript and course preparations and student interactions. 

Education and Experience

Bachelor’s degree; or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

• Interpersonal Relationships
• Flexibility And Adaptability
• Effective Communications
• Student Orientation
• Office Support Tools
• Student Counseling
• Problem Solving
• Decision Making And Critical Thinking
• Managing Multiple Priorities
• Active Learning

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.