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Academic Assistant III

Summary

Positions provide advanced assistance or support in administration of an academic program or they perform a variety of complex support duties in advising, recruitment and admissions, reporting, and events. Positions typically report to an assistant/associate dean, a chair or associate chair, or a director.

This job series applies to academic programs or activities that are primarily related to the teaching function of the university.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Under direction, administers an academic program with responsibility for acting as liaison with prospective students, college and university admissions, faculty, other departments, and the public.
  • Supports admissions and enrollment processes for multiple programs or departments, requiring knowledge of university, college, and program requirements.
  • Hires and supervises other assistants with responsibility for faculty or academic program support.
  • Advises current students on all aspects of the program, monitors student progress through program, and determines whether program or graduation requirements have been met.
  • Provides support for student or affiliate groups.
  • Coordinates travel, housing, visas, and other issues relating to visiting scholars, exchange faculty, and foreign visitors.
  • Writes, edits or develops marketing or other communications (print, social media, or other formats) to promote the program or departmental events to potential audiences within and external to the university.
  • Conducts research and compiles data/statistics for institutional records, surveys, accreditation forms, and other reports.
  • Assists leadership in developing budget requests, monitors budget and expenditures, and prepares regular reports.
  • Composes and maintains program manuals, directories, and handbooks, and develops and maintains record-keeping systems.
  • Supports faculty in manuscript preparation and submission, course preparation, and student communications.

Education and Experience

Bachelor’s degree; or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.