Administrative Specialist III

Summary

Administrative Specialist III manages the broad administrative activities of a large office, demonstrating expertise in multiple administrative areas, and ensuring compliance with pertinent federal and state laws.

Examples of Work

• Establishes priorities, sets deadlines, assigns tasks, and oversees office functions.
• Handles confidential and non-routine administrative tasks.
• Oversees HR functions and resolves complex HR issues within the unit.
• Interprets and ensures compliance with relevant laws, rules, and policies.
• Serves as the main contact and liaison for public relations and inter-departmental communication.
• Maintains confidentiality of sensitive information.
• Manages inventories, equipment, facilities, and security measures.
• Collaborates with IT to address technological needs and troubleshoot issues.
• Creates reports, presentations, and other materials for events or meetings.
• Monitors and assists in preparing budgets and oversees grant and contract budgets.
• Participates in special projects and inter-departmental teams.
• Coordinates promotion and tenure processes and might provide support to higher-level officials.

Reference:

Administrative Specialists and Administrative Assistants (formerly Administrative Support Assistants) primarily differ in terms of position hierarchy and associated duties. The Administrative Specialists are a senior designation overseeing complex administrative functions, often involving tasks requiring significant discretion, such as interpreting legal regulations, coordinating intricate administrative projects, and occasionally making decisions on a supervisor’s behalf. This role holds broader responsibilities, such as liaising between public and university departments and potentially managing other staff. In contrast, Administrative Assistants serve as proficient aides, concentrating on general to moderately complex tasks, aiding faculty or management, and focusing on support functions without the typical supervisory or decision-making components seen in the more senior role. In essence, the Administrative Specialists stands out as a position of greater depth and leadership, while the Administrative Assistants emphasize support and resourcefulness in handling general to intermediate administrative tasks.

Education and Experience

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

Possesses supervisory responsibilities, guiding junior team members and overseeing projects.

Competencies

• Accuracy And Attention To Detail
• Service Excellence
• Problem Solving
• Effective Communications
• Managing Multiple Priorities
• Interpersonal Relationships
• Knowledge Of Organization
• Teamwork
• Initiative
• Active Learning
• Office Administration

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.