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Administrative Specialist III


Positions manage the administrative activities of a large office or serve as expert administrative professionals with highly specialized knowledge and skills in two or more administrative areas.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Establishes priorities and deadlines, makes work assignments, and manages office activities.
  • Performs confidential or non-routine administrative duties.
  • Manages human resource functions; has responsibility for the resolution of complex human resource issues within the unit.
  • Interprets federal and state laws, rules, regulations, University and department/college policies and procedures and ensures compliance.
  • Disseminates information to unit and serves as an expert resource for databases, websites, word processing, reporting, policies, and procedures.
  • Serves as a unit contact and liaison to the public and other university departments; oversees the provision of administrative services and the resolution of problems and inquiries.
  • Receives and maintains confidential or sensitive information.
  • Manages inventory, mail, equipment, security, or facilities.
  • Coordinates with IT staff to develop resources in response to technology needs or to resolve problems.
  • Researches, prepares, and writes reports, presentations, event materials, articles, or handbooks.
  • Monitors budgets and coordinates budget preparation.
  • Manages grants and contracts budgets; may contribute specific expertise to preparation and administration of sponsored projects.
  • Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters.
  • Develops policies, procedures, processes, and workflows.
  • Conducts special projects or participates in interdepartmental workgroups.
  • Coordinates promotion and tenure process.
  • May provide advanced administrative support to a chair or director and act on supervisor’s behalf with delegated authority.

Education and Experience

Bachelor’s degree and five years of appropriate experience or an equivalent combination of education and experience.

Licensure and Certification



This position does include supervisory responsibility.


To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.