Administrative Assistant I

Summary

The Administrative Assistant I role centers on supporting general administrative operations of a given unit. Responsibilities include receptionist duties, scheduling, producing reports and correspondence, handling fiscal responsibilities, and rendering consistent office support.

Examples of Work

• Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist).
• Provides information on routine services and resolves queries related to standard policies or procedures.
• Assists in making routine travel arrangements, such as reservations, and processes related reimbursements.
• Oversees and updates lists, organizes mailings, and manages data entry tasks.
• Drafts routine documents, including correspondence, spreadsheets, and reports.
• Maintains and organizes unit-specific files.
• Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks. Also addresses equipment or facility concerns when they arise.
• Updates relevant websites.
• Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities.
• Might play a role in organizing or aiding events.

Education and Experience

High school diploma or equivalent and one year of appropriate experience.

Licensure and Certification

N/A

Supervision

The role does not typically entail supervisory responsibilities.

Competencies

• Effective Communications
• Accuracy And Attention To Detail
• Managing Multiple Priorities
• Desktop Tools
• Interpersonal Relationships
• Problem Solving
• Office Administration
• Service Excellence
• Active Learning
• Teamwork

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.