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Administrative Support Assistant I

Summary

Positions support the general administrative functions of a unit, including providing reception, scheduling meetings or coordinating calendars, preparing correspondence or reports, performing fiscal tasks, and providing routine office support.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Serves as a public contact for the office and answers inquiries by e-mail, mail, telephone, and in person (primary role should not be as a receptionist).
  • Communicates information about standard services and explains and answers questions regarding routine policies or procedures within established guidelines.
  • Assists with routine travel arrangements, makes reservations, and processes reimbursements.
  • Maintains and updates lists, prepares mailings, and performs data entry.
  • Prepares routine documents, correspondence, spreadsheets, and reports.
  • Creates or maintains unit files.
  • Maintains office supply inventory, purchases supplies or compiles information for larger purchases, or assists with equipment or facility concerns.
  • Updates websites.
  • Compiles fiscal information, processes fees or expenditures, and assists with budgets or fiscal reporting.
  • May assist in arranging or supporting events.

Education and Experience

High school diploma or equivalent and one year of appropriate experience.

Licensure and Certification

N/A

Supervision

This position does not typically include supervisory responsibility.

Competencies

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.