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Administrative Assistant I


The Administrative Assistant I role centers on supporting general administrative operations of a given unit. Responsibilities include receptionist duties, scheduling, producing reports and correspondence, handling fiscal responsibilities, and rendering consistent office support.

Examples of Work

  • Serves as a point of contact for the office, addressing inquiries via e-mail, mail, phone, and face-to-face (not primarily as a receptionist).
  • Provides information on routine services and resolves queries related to standard policies or procedures.
  • Assists in making routine travel arrangements, such as reservations, and processes related reimbursements.
  • Oversees and updates lists, organizes mailings, and manages data entry tasks.
  • Drafts routine documents, including correspondence, spreadsheets, and reports.
  • Maintains and organizes unit-specific files.
  • Manages office supplies inventory, handles purchases, or compiles data for larger procurement tasks. Also addresses equipment or facility concerns when they arise.
  • Updates relevant websites.
  • Assists in fiscal operations by compiling data, processing fees or expenditures, and supporting budgeting or fiscal reporting activities.
  • Might play a role in organizing or aiding events.

Education and Experience

High school diploma or equivalent and one year of appropriate experience.

Licensure and Certification



The role does not typically entail supervisory responsibilities.


To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.