Administrative Assistant III

Summary

This senior para-professional role provides specialized administrative support primarily to higher management, such as assistant deans, associate deans, chairs, or directors. Under general supervision, the position requires proactive problem-solving, independent issue-handling, and anticipation of unit needs.

Examples of Work

• Manages calendars, composes correspondence, edits presentations, and handles travel arrangements for management or faculty.
• Acts as the primary liaison for the unit through various communication modes.
• Coordinates significant projects, like events or conferences.
• Gathers information, researches, and preps material for discussions or decision-making.
• Interprets and provides input on policies, procedures, and regulations.
• Maintains filing systems, including confidential files.
• Drafts and reviews various documents.
• Assists with manuscript prep or review.
• Manages office supplies, engages with vendors, and addresses facility issues.
• May lead or supervise other staff, including students.

Education and Experience

High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

• Service Excellence
• Effective Communications
• Problem Solving
• Accuracy And Attention To Detail
• Managing Multiple Priorities
• Desktop Tools
• Teamwork
• Active Learning
• Office Administration
• Interpersonal Relationships

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.