Administrative Support Assistant III

Summary

Positions provide expert administrative support to an assistant dean, associate dean, chair, director, or other unit or departmental management. Acting under general supervision, the position anticipates management or unit needs, proactively solves problems, and/or independently handles issues.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Provides administrative assistance to a chair, a director, one or more managers, or faculty, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements.
• Serves as the liaison to various constituents through correspondence, phone, and in-person contact, including responsibility for unit reception.
• Coordinates a wide variety of projects, such as events, conferences, and meetings.
• Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.
• Interprets policies, procedures, rules and regulations, and provides input into development of new policies and processes.
• Creates or maintains unit filing systems or workflows, and maintains confidential information.
• Drafts or reviews correspondence or other documents.
• Assists with manuscript preparation or review.
• Maintains office supply inventory, interacts with vendors, or serves as contact for space, equipment or facility issues.
• May supervise or serve as a lead for other staff, including students.

Education and Experience

High school diploma or equivalent and seven years of relevant experience. Appropriate college course work or vocational/technical training may substitutes at an equivalent rate for the required experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

• Service Excellence
• Effective Communications
• Problem Solving
• Accuracy And Attention To Detail
• Managing Multiple Priorities
• Desktop Tools
• Teamwork
• Active Learning
• Office Administration
• Interpersonal Relationships

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.