Program Coordinator, Student Affairs

Summary

Promote the intellectual, cultural, personal, and social development of all students through high-quality student life programs.  Promote student organizations and activities in a campus environment to enrich extracurricular activities and enhance the overall student experience.  Develop, organize, and deliver programs to enhance and support student life and the university experience.  Advise and support student groups, special student populations, undergraduate and/or graduate students on a range of student services.  Organize, prioritize, and allocate tasks and resources to meet the students’ needs.  Communicate with student leaders, student groups, and individuals.  Counsel individuals and provide group guidance services.  Coordinate with administrative and academic areas of the university to determine needs and priorities, obtain resources, and comply with university and departmental policies and procedures.  Familiar with standard concepts, practices, and procedures within a particular field.  Rely on experience and judgment to plan and accomplish goals.  Perform a variety of tasks.  Work under general supervision with the freedom to determine how best to meet the service requirements for the area of responsibility.  Exercise considerable discretion and judgment to deliver appropriate services to a diverse student population.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Design, develop, and oversee programs and projects for student activities
• Manage one or more student affairs programs
• Sponsor extracurricular activities (clubs, student organizations, academic contests, etc.)
• Recommend new and/or improved student affairs programs
• Plan, direct, and participate in recruitment/enrollment activities
• Establish/maintain relationships with organizations that host innovative/valuable programs for students
• Assist university administrators and inter-institutional groups in resolving specific student affairs problems
• Coordinate the delivery of intramural athletics, recreation and fitness, wellness, and outdoor programs
• Provide workshops and training programs, and arranges programs and speakers, in a major area of student life (diversity, international student life, multicultural activities, etc.)
• Organize and provide professional guidance for on-campus and off-campus student activities
• Advise student groups and organizations
• Provide leadership and fiscal training for student organizations
• Manage space allocation for student organizations and student activities
• Attend meetings of student organizations to provide advice and counsel
• Ensure student organizations adhere to regulations, policies, and procedures
• Liaise with school administration for student groups/organizations
• Prepare reports on students and activities as required by administration
• Maintain accurate and complete student records (as required)
• Attend meetings, educational conferences, and training workshops and serve on committees
• Address community groups, faculty members, and staff members to explain available counseling services
• Interpret student affairs administrative regulations, policies, and procedures
• Disseminate information regarding university regulations, policies, and contracts
• Formulate and recommend policies and procedures to administer student affairs programs and/or student affairs administration effectively
• Plan and conduct orientation programs and group conferences to promote the adjustment of individuals to new life experiences
• Provide disabled students with assistive devices, supportive technology, and assistance accessing facilities such as restrooms
• Observe students during consults to evaluate students’ performance, behavior, social development, and physical health
• Identify cases of domestic abuse or other problems and encourage students to seek additional assistance from mental health professionals
• Counsel students in social, cultural, health, and psychological areas affecting student development to help them understand and overcome personal, social, or behavioral problems
• Counsel students regarding educational issues (course and program selection, class scheduling and registration, university adjustment, truancy, study habits, career planning, etc.)
• Provide special services (alcohol/drug prevention programs, conflict resolution, etc.)
• Provide crisis intervention
• Advise international students on matters related to immigration and visa status, benefits available, and compliance procedures
• Assess needs for assistance (rehabilitation, financial aid, etc.) and refer students to the appropriate services
• Conduct follow-up interviews with counselees to determine if their needs have been met
• Provide students with information on various topics (degree programs, admission requirements, financial aid opportunities, intern opportunities, etc.)
• Review transcripts to ensure that students meet entrance or graduation requirements
• Write letters of recommendation
• Evaluate students’ or individuals’ abilities, interests, and personality characteristics using tests, records, interviews, or professional sources
• Supervise, train, and direct staff members and/or student employees
• Implement/participate in campus programming initiatives (commencement, orientation, convocation, homecoming, awards ceremonies, student newsletters, student handbooks, etc.)
• Design, develop, and conduct special studies in assigned area(s); collect and analyzes data
• Perform other duties (as assigned)

Education and Experience

Master’s degree in an appropriate area of specialization; or a bachelor’s degree in an appropriate area of specialization and two years of appropriate experience; or an equivalent combination of education and experience

Licensure and Certification

N/A

Supervision

• Typically report to a Director, Associate or Assistant Director, Dean, Associate or Assistant Dean, or appropriate administrator at the university or college level
• Work under general supervision; exercise considerable discretion and judgment
• May supervise, train, and direct staff members and/or student employees

Competencies

• Interpersonal Relationships
• Problem Solving
• Effective Communications
• Managing Multiple Priorities
• Project Management
• Relationship Management
• Event Management
• Desktop Tools
• Organizational Communications
• Document Management

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.