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Academic Assistant II


Positions provide advanced assistance or support to professional staff or faculty, may serve as a team lead or, supervise lower-level assistants, or act as the primary support staff for a complex academic program. Typically reports to educational leadership, directors, or faculty. This series is primarily related to the teaching function of the university.

Examples of Work

  • Supports academic program director: maintaining calendars, tracking budgets, drafting correspondence, and scheduling program activities. 
  • Provides primary support for specialized academic programs, workshops, or interdisciplinary curriculum. 
  • Supervises or leads other assistants for faculty or academic program support. 
  • Reviews admissions applications, communicates with applicants and forwards packages to committees. 
  • Provides enrollment support: maintaining student lists, preparing reports, meeting students, and handling graduation applications. 
  • Manages data related to applications, enrollment, scheduling, grades, and evaluations. 
  • Oversees textbook adoptions and course materials preparation. 
  • Advises students, faculty, and visitors on departmental policies and university guidelines. 
  • Communicates with and liaises with students, departments, institutions, scholars, practitioners, or vendors. 
  • Plans and coordinates departmental or program events. 
  • Supports faculty promotion, tenure processes, and faculty or student assistant hiring. 

Education and Experience

High school diploma or equivalent and three years of relevant experience.

Licensure and Certification



This position may include supervisory responsibility.


To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.