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Academic Assistant II

Summary

Positions provide advanced assistance or support to professional staff or faculty, serve as a team lead or supervise lower-level assistants, or serve as primary support staff to a complex academic program. Positions usually report to academic leadership, directors, or faculty.

This job series applies to academic programs or activities that are primarily related to the teaching function of the university.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Supports academic program director, including maintaining calendars, developing and tracking budgets, drafting or preparing correspondence, and scheduling classrooms and program activities.
  • Provides sole or primary support for specialized academic or educational programs, career development or professional practice workshops, or interdisciplinary curriculum.
  • Serves as team lead or supervises other assistants with responsibility for faculty or academic program support.
  • Reviews admissions applications and monitors submission of required materials, communicates with applicants about missing materials and admission decisions, and forwards packages to admissions committees.
  • Provides enrollment support by maintaining student distribution lists, maintaining record-keeping systems, preparing reports, meeting with students, and creating and maintaining graduation application materials.
  • Inputs or retrieves data relating to applications, student enrollment, course scheduling, grades, and course and instructor evaluations.
  • Oversees textbook adoptions and preparation of course materials.
  • Advises and orients new students, faculty, graduate assistants, post-doctoral associates, fellows, and visitors concerning departmental policies, procedures, college/university guidelines, communication channels, facilities, and academic processes.
  • Communicates with and serves as a liaison with students, other departments, peer institutions, outside scholars, professional practitioners, or vendors.
  • Plans and coordinates departmental or program events.
  • Supports faculty promotion and tenure processes.
  • May provide support for faculty or student assistant hiring processes.

Education and Experience

High school diploma or equivalent and three years of relevant experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.