Academic Assistant II

Summary

Positions provide advanced assistance or support to professional staff or faculty, may serve as a team lead or, supervise lower-level assistants, or act as the primary support staff for a complex academic program. Typically reports to educational leadership, directors, or faculty. This series is primarily related to the teaching function of the university.

Examples of Work

• Supports academic program director: maintaining calendars, tracking budgets, drafting correspondence, and scheduling program activities. 
• Provides primary support for specialized academic programs, workshops, or interdisciplinary curriculum. 
• Supervises or leads other assistants for faculty or academic program support. 
• Reviews admissions applications, communicates with applicants and forwards packages to committees. 
• Provides enrollment support: maintaining student lists, preparing reports, meeting students, and handling graduation applications. 
• Manages data related to applications, enrollment, scheduling, grades, and evaluations. 
• Oversees textbook adoptions and course materials preparation. 
• Advises students, faculty, and visitors on departmental policies and university guidelines. 
• Communicates with and liaises with students, departments, institutions, scholars, practitioners, or vendors. 
• Plans and coordinates departmental or program events. 
• Supports faculty promotion, tenure processes, and faculty or student assistant hiring. 

Education and Experience

High school diploma or equivalent and three years of relevant experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

• Managing Multiple Priorities
• Interpersonal Relationships
• Process Management
• Active Learning
• Effective Communications
• Problem Solving
• Flexibility And Adaptability
• Academic Support System Administration
• Decision Making And Critical Thinking
• Student Orientation

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.