Administrative Specialist II
Summary
Positions oversee the administrative activities of a complex office or serve in a lead administrative support capacity in a larger unit.
Examples of Work
Job functions are specific duties that would be included in the essential functions of the job description. These functions are not all-inclusive nor do they cover the full extent of the duties performed.
- Establishes priorities and deadlines, makes work assignments, and manages office activities.
- Performs confidential or non-routine administrative duties.
- May provide advanced administrative support to a chair or director and act on supervisor’s behalf with delegated authority.
- Manages unit human resource functions; assists in the resolution of complex human resource issues within the unit.
- Interprets federal and state laws, rules, regulations, University and department/college policies and procedures and ensures compliance.
- Disseminates information to unit and serves as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
- Serves as a unit contact and liaison to the public and other university departments; oversees the provision of administrative services and the resolution of problems and inquiries.
- Receives and maintains confidential or sensitive information.
- Manages inventory, mail, equipment, security, or facilities.
- Researches, prepares, and writes reports, presentations, event materials, articles, or handbooks.
- Monitors budgets and coordinates budget preparation.
- Manages grants and contracts budgets; may contribute specific expertise to preparation and administration of sponsored projects.
- Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters.
- Arranges and coordinates large events or conducts special administrative projects.
- Coordinates promotion and tenure process.
Education and Experience
Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.
Licensure and Certification
N/A
Supervision
This position may include supervisory responsibility.
Competencies
- Effective Communications
- Interpersonal Relationships
- Problem Solving
- Service Excellence
- Accuracy And Attention To Detail
- Managing Multiple Priorities
- Teamwork
- Desktop Tools
- Knowledge Of Organization
- Active Learning
- Followership
- Office Administration
To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.