unit logo

Administrative Specialist II


Positions oversee the administrative activities of a complex office or serve in a lead administrative support capacity in a larger unit.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Establishes priorities and deadlines, makes work assignments, and manages office activities.
  • Performs confidential or non-routine administrative duties.
  • May provide advanced administrative support to a chair or director and act on supervisor’s behalf with delegated authority.
  • Manages unit human resource functions; assists in the resolution of complex human resource issues within the unit.
  • Interprets federal and state laws, rules, regulations, University and department/college policies and procedures and ensures compliance.
  • Disseminates information to unit and serves as a unit resource for databases, websites, word processing, reporting, policies, and procedures.
  • Serves as a unit contact and liaison to the public and other university departments; oversees the provision of administrative services and the resolution of problems and inquiries.
  • Receives and maintains confidential or sensitive information.
  • Manages inventory, mail, equipment, security, or facilities.
  • Researches, prepares, and writes reports, presentations, event materials, articles, or handbooks.
  • Monitors budgets and coordinates budget preparation.
  • Manages grants and contracts budgets; may contribute specific expertise to preparation and administration of sponsored projects.
  • Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters.
  • Arranges and coordinates large events or conducts special administrative projects.
  • Coordinates promotion and tenure process.

Education and Experience

Bachelor’s degree and three years of appropriate experience or an equivalent combination of education and experience.

Licensure and Certification



This position may include supervisory responsibility.


To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.