Academic Assistant I

Summary

The Academic Assistant I provides diverse support to academic departments, programs, or faculty. This role entails a variety of administrative tasks, including assisting with advising, admissions, and course logistics. This position is often the primary contact for students, applicants, and other university departments, ensuring timely and accurate communication. Reporting structures typically align with advisors, academic coordinators, or higher academic assistants. 

Examples of Work

• Facilitate scheduling activities such as setting appointments, organizing meetings, and coordinating exams. 
• Offer support for academic courses: prepare materials, assist with classroom tech, and manage grades. 
• Aid in admissions processes, including sorting materials and liaising with newly admitted students. 
• Update academic resources like course catalogs and program websites. 
• Handle data related to student details, grades, and course evaluations. 
• Serve as the primary contact for the program, addressing general inquiries through various communication modes. 
• Assist faculty with tasks such as document preparation and travel arrangements. 
• Coordinate events like student orientations or award ceremonies. 
• Undertake general office responsibilities, including reception duties and supply orders. 

Education and Experience

High school diploma or equivalent and two years of relevant experience.

Licensure and Certification

N/A

Supervision

This role doesn’t typically encompass supervisory responsibilities.

Competencies

• Effective Communications
• Managing Multiple Priorities
• Educational Professional Ethics Compliance
• Flexibility And Adaptability
• Office Support Tools
• Student Orientation
• Interpersonal Relationships
• Decision Making And Critical Thinking
• Academic Support System Administration
• Process Management

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.