Academic Assistant I

Summary

Positions provide general support for academic departments, academic programs, or faculty. Duties typically are broad-based and may include general office support as well as basic assistance with advising, admissions, program enrollment, course/classroom logistics, and records. Positions respond to general inquiries from students, applicants, other university departments, and the public. Positions usually report to advisors, academic coordinators, higher-level academic assistants, or faculty.

This job series applies to academic programs or activities that are primarily related to the teaching function of the university.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Assists with scheduling activities, such as appointments, interviews, evaluations, classrooms, exams, meetings, and seminars.
• Supports academic courses, including preparing seating charts and attendance rolls, printing syllabi, organizing class materials, assisting with classroom technology, entering grades, and ordering textbooks.
• Assists with admissions processing, such as opening correspondence, sorting materials, setting up files, disseminating materials to admissions staff or faculty, and contacting newly admitted students.
• Updates course catalogs, student handbooks, program websites, and bulletin boards.
• Inputs or retrieves data relating to applications, student enrollment, course scheduling, grades, and course and instructor evaluations.
• Serves as a public contact for the program and answers general inquiries by e-mail, mail, telephone, and in person.
• Supports faculty by typing correspondence and other documents, proofreading, printing materials, and assisting with travel authorizations and reimbursements.
• Provides support for events, such as student orientations or award ceremonies.
• Performs general office duties, such as providing reception, answering telephones, ordering supplies, and filing.

Education and Experience

High school diploma or equivalent and two years of relevant experience.

Licensure and Certification

N/A

Supervision

This position does not typically include supervisory responsibility

Competencies

• Effective Communications
• Managing Multiple Priorities
• Educational Professional Ethics Compliance
• Flexibility And Adaptability
• Office Support Tools
• Student Orientation
• Interpersonal Relationships
• Decision Making And Critical Thinking
• Academic Support System Administration
• Process Management

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.