Executive Assistant I
Summary
This position provides intricate administrative support of a confidential nature to high-level executives such as deans, assistant vice presidents, executive directors, or those holding positions of similar significance. Operating with minimal oversight, the role anticipates the executive’s needs, proactively addresses challenges, and independently manages issues.
Examples of Work
- Manages executive calendars, drafts correspondences, and edits presentations, and coordinates travel details.
- Acts as the executive’s primary contact point for various stakeholders through written communication, phone calls, and direct meetings. Occasionally represents the executive in meetings.
- Oversees diverse projects, such as organizing events, conferences, and meetings, ensuring successful collaboration with individuals both within and external to the organization.
- Gathers data, conducts research, and prepares materials to assist the executive’s decision-making during meetings or discussions.
- Provides guidance on organizational policies, procedures, and regulations, and contributes to the formation of new policies and processes.
- Manages sensitive information related to the executive’s office.
- Might be responsible for overseeing administrative staff.
Education and Experience
Bachelor’s degree and three years of relevant experience or an equivalent combination of education and experience.
Licensure and Certification
N/A
Supervision
This position may include supervisory responsibility.
Competencies
- Confidentiality
- Interpersonal Relationships
- Calendaring
- Accuracy And Attention To Detail
- Managing Multiple Priorities
- Meeting Management
- Office Administration
- Desktop Tools
- Project Management
- Effective Communications
To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.