Executive Assistant II

Summary

Positions provide advanced administrative support of a substantial and confidential nature to an executive who is a member of the University Cabinet. The work requires extensive knowledge of the executive’s organizational area as well as university operations, policies, and procedures. Acting autonomously, the position anticipates the executive’s needs, proactively solves problems and/or independently handles issues in matters of significance on behalf of the executive.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Provides administrative assistance to the executive, including responsibilities such as managing a complex calendar, composing correspondence, developing presentations, and handling travel arrangements.
• Independently collects information, conducts research, and prepares materials for use in discussions/meetings of the executive, other staff, and outside individuals or for decision-making purposes.
• Serves as the executive’s liaison to various internal and external constituents through correspondence, phone, and in-person contact and keeps the executive informed.
• Manages a wide variety of complex projects, events or programs and follows through with officials and individuals within and outside the university.
• Assists the executive with development, evaluation and implementation of policies, goals and objectives.
• Contributes to strategic planning.
• May be responsible for or work with financial staff on budget or other complex financial analyses.
• Typically oversees and trains administrative staff, delegates assignments, and supervises work.

Education and Experience

Bachelor’s degree and five years of experience as an executive assistant or administrative assistant to a senior management level position or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

This position may include supervisory responsibility.

Competencies

• Confidentiality
• Interpersonal Relationships
• Calendaring
• Accuracy And Attention To Detail
• Managing Multiple Priorities
• Meeting Management
• Office Administration
• Desktop Tools
• Project Management
• Effective Communications

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.