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Executive Assistant III

Summary

This position provides direct administrative support to the president or a senior vice president of the university and requires in-depth knowledge of university structure, operations, policies, and procedures. The work involves highly confidential and critical matters and the position often handles diverse problems requiring in-depth analysis and evaluation. The position routinely is responsible for high-level contacts of a sensitive nature inside and outside the university.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

  • Oversees the administrative support operations of the Office of the President or Senior Vice President and provides confidential administrative assistance to the executive.
  • Collects and prepares information for use in discussions/meetings of the president, senior vice president, executive staff, and outside individuals.
  • Acts as a liaison to cabinet offices, deans, department directors, faculty, staff, and students and responds to inquiries or relays directives.
  • Manages a wide variety of complex projects, events or programs and follows through with high-level officials within and outside the university.
  • Participates in the strategic planning process.
  • Prepares and/or works with others to prepare presentations, agendas, meeting minutes, correspondence, and responses on institutional issues, as appropriate.
  • Prepares budgets and conducts other complex financial analyses.
  • Manages or directs staff in maintaining the calendar for the executive’s office and uses expert judgment in prioritizing meetings and commitments.
  • Oversees office staff, delegates assignments, and manages all work.
  • Develops, evaluates and implements policies, goals and objectives.
  • Represents the executive at meetings or functions.

Education and Experience

Bachelor’s degree and seven years of relevant experience or an equivalent combination of education and experience.

Licensure and Certification

N/A

Supervision

Reports to the president or a senior vice president. Manages administrative staff in the executive office.

Competencies

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.