Director, Public Records

Summary

The Director of Public Records is responsible for the operational management and administrative direction of the University’s public records functions and services. This position manages the operation and administration of the day-to-day public records functions and services of the University. Acts as a leading contributor to public records policy making, implementation, and leading contributor to development and direction of public records operations.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Acts as a key member of the General Counsel’s Office’s public records team
• Serves as the primary facilitator for all public records requests for the University in conjunction with all other units across the University
• Responsible for developing and maintaining partnerships throughout the University and oversee internal and external communications regarding the University’s public records functions and services
• Ensures the University’s public records functions and services comply with state and federal regulation
• Oversees the training of new users of and answering questions regarding the University’s public records system
• Advises senior administrators in implementing policies, practices and direction regarding all operational and administrative aspects of the University’s public records functions and services
• Participates in and provides significant contribution to the long-range strategic and operational planning for the University’s public records functions and services
• Formulates and provides analysis of the University’s public records activity, including generating and assessing public records statistics

Education and Experience

Master’s degree in appropriate area of specialization and six years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and eight years of experience.

Licensure and Certification

N/A

Supervision

This position does have supervisory responsibility.

Competencies

• Accountability*
• Emotional Intelligence*
• Communication*
• Collaboration*
• Coaching/Mentoring*
• Advocacy*
• Integrity*
• Humility*
• Financial Management*
• Fair and Legal Management*
• Facilitative Decision Making*
• Execution*
• Role Model*
• Resolve*
• Problem Solving*
• Political Savvy*
• Judgment*
• Transparency*
• Talent Selection*
• Strategic Thinking*

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.