Assistant Director, Business Services

Summary

Assists the Director or other appropriate administrator in the management of one or more aspects of a business services unit and/or function. This position is generally responsible for the management of a segment of a business services department or a major function. Areas may include facilities management, parking, printing services, event management, as well as mail and logistical services. Assists in the analysis of the effectiveness of and establishes future direction for functional policies and programs. The primary duty is the management of other managers, professionals, and support staff*.  This position reports to a Vice President, Assistant/Associate Vice President, Director, or other appropriate administrator. This position may not report to another Assistant Director.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Responsible for direction and oversight of a business services unit that supports the business operations of the university. Responsibilities may include responsibility and oversight of purchasing, personnel, facilities operations, maintenance, and fiscal operations of assigned unit.
• Serves on the management team with the Director.
• Participates in the strategic planning for assigned areas and assists the Director in developing and implementing the overall departmental strategic plan.
• Establishes performance goals and measures to evaluate success of assigned area of responsibility.
• Participates in formulating and implementing policies and procedures.
• Supervises the day-to-day operations of assigned area including the supervision of departmental employees. Provides guidance and direction to staff involved in department services and programs.
• Responsible for ensuring that all programs, activities, and series comply with university, state, and federal regulations.
• Responsible for maintaining an inclusive working environment that is free from discrimination and harassment.
• Performs other duties as assigned by the Director or other appropriate administrator.

Education and Experience

Master’s degree in appropriate area of specialization and two years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and four years of experience.

Licensure and Certification

N/A

Supervision

This position does have supervisory responsibility.

*The Assistant Director title may be used when a key contributor does not have the management responsibilities but leads a function with significant impact to campus operations or external relations.  Requires approval by Classification and Compensation.

Competencies

• Accountability*
• Advocacy*
• Coaching/Mentoring*
• Collaboration*
• Communication*
• Emotional Intelligence*
• Execution*
• Facilitative Decision Making*
• Fair and Legal Management*
• Financial Management*
• Humility*
• Integrity*
• Judgment*
• Political Savvy*
• Problem Solving*
• Resolve*
• Role Model*
• Strategic Thinking*
• Talent Selection*
• Transparency*

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.