Director, Administrative Services

Summary

Responsible for the operational management and administrative direction of one or more administrative services unit and/or function with broad responsibility. This position directs the long-range strategic planning, operations, and/or administrative activities of an administrative services department or more than one major function. Analyzes the effectiveness of and establishes future direction for functional policies and programs. The primary duty is the management of other managers, professionals, and support staff*.  This position reports to a Vice President, Assistant/Associate Vice President, Associate Dean, or other appropriate administrator. This position may not report to another Director.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• Responsible for directing the administrative and fiscal operations of a college, department, or unit which may include responsibility and oversight of areas including accounting, purchasing, personnel, facilities operations and maintenance, as well as fiscal operations.
• Translates strategic and tactical business plans into operational plans. Has latitude to make operational decisions within broadly defined parameters and decision require a high level of judgment.  Deviations from university policies generally requires higher managerial approval.
• Establishes the direction, goals, implementation strategy and policies of the department or unit within an administrative area.
• Directs the efforts of and supervises departmental staff, sets performance standards and accountability.
• Develops growth and development plans to maximize learning and development opportunities in order to improve team members’ performance and addresses departmental skill gaps.
• Formulates and administers the annual operating budget.
• Advises senior administrators in implementing programs, new initiatives, and special projects.
• Responsible for ensuring the all programs, activities, and series comply with university, state, and federal regulations.
• Responsible for developing and maintaining partnerships throughout the University. Oversees communications, promotions, and public relations for department in order to achieve departmental goals and objectives.
• Serves on various university, division and departmental committees and represents the department at various state and national associations.
• Responsible for maintaining an inclusive working environment that is free from discrimination and harassment.

Education and Experience

Master’s degree in appropriate area of specialization and six years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and eight years of experience.

Licensure and Certification

N/A

Supervision

This position does have supervisory responsibility.

*The Director title may be used when a key contributor does not have the management responsibilities for this class but leads a function with significant impact to campus operations or external relations.

Competencies

• Accountability*
• Emotional Intelligence*
• Advocacy*
• Coaching/Mentoring*
• Collaboration*
• Communication*
• Humility*
• Execution*
• Fair and Legal Management*
• Facilitative Decision Making*
• Financial Management*
• Integrity*
• Problem Solving*
• Judgment*
• Political Savvy*
• Resolve*
• Role Model*
• Strategic Thinking*
• Talent Selection*
• Transparency*

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.