Director, Operations

Summary

Responsible for the operational direction of a college, department, or major unit and/or function with broad responsibility. This position directs activities directly related to the daily operations related to production of products or providing services. Duties and responsibilities include formulating policies, management of daily operations, and planning the use of facilities, resources, and personnel.  However, the duties are too diverse and general in nature to be classified in any one functional area of management or administration such as human resources, finance, accounting, etc.  Analyzes the effectiveness of and establishes future direction for functional policies and programs. The primary duty is the management of other managers, professionals, and support staff*.  This position reports to a Vice President, Assistant/Associate Vice President, Associate Dean, or other appropriate administrator. This position may not report to another Director.

Examples of Work

Job functions are specific duties that would be included in the essential functions of the job description.  These functions are not all-inclusive nor do they cover the full extent of the duties performed.

• This position directs the activities related to the daily operations of the college or major unit. Responsible for the direction of multiple administrative functions including finance, human resources, facility operations, property control, purchasing, and security.
• Translates strategic and tactical business plans into operational plans. Has latitude to make operational decisions within broadly defined parameters and decision require a high level of judgement.  Deviations from university policies generally requires higher managerial approval.
• Establishes the direction, goals, implementation strategy and policies of the department or unit within an administrative area.
• Directs the efforts of and supervises departmental staff, sets performance standards and accountability.
• Formulates and administers the annual operating budget.
• Advises senior administrators in implementing programs, new initiatives, and special projects.
• Responsible for ensuring the all programs, activities, and series comply with university, state, and federal regulations.
• Responsible for developing and maintaining partnerships throughout the University. Oversees communications, promotions, and public relations for department in order to achieve departmental goals and objectives.
• Serves on various university, division and departmental committees and represents the department at various state and national associations.
• Responsible for maintaining an inclusive working environment that is free from discrimination and harassment.

Education and Experience

Master’s degree in appropriate area of specialization and six years of appropriate experience or a bachelor’s degree in appropriate areas of specialization and eight years of experience.

Licensure and Certification

N/A

Supervision

This position does have supervisory responsibility.

*The Director title may be used when a key contributor does not have the management responsibilities for this class but leads a function with significant impact to campus operations or external relations.

Competencies

• Accountability*
• Advocacy*
• Coaching/Mentoring*
• Collaboration*
• Communication*
• Emotional Intelligence*
• Humility*
• Financial Management*
• Fair and Legal Management*
• Facilitative Decision Making*
• Execution*
• Role Model*
• Resolve*
• Problem Solving*
• Political Savvy*
• Judgment*
• Integrity*
• Strategic Thinking*
• Talent Selection*
• Transparency*

To see common career pathways for each position at the University of Florida please visit the Career Paths section of the UFHR website.